For team leads

Your resourcing meeting
just got a co-pilot.

From the daily standup to the weekly resourcing meeting: hit Start meeting. Vizor listens, then stages every reassignment, due date, and capacity call as a one-click proposal — with the sentence that triggered it.

Invite-only while we're in private beta.See the loop
Free to use Transcript stays on-device Pushes to Asana
The before

The meeting used to live in three places.

Today the conversation, the notes, and the board never quite agree. Vizor folds them into one surface.

In Asana
The meeting is a Zoom window. Decisions live in someone's Notes app. The board gets updated later — or it doesn't.
In a doc
The note-taker keeps up for the first ten minutes, then spends the rest of the meeting catching up. Half the decisions are lost.
In Vizor
The meeting is the board. Every reassignment, due date, and capacity call lands as a one-click proposal with the receipts attached.
How it works

Listen. Propose. Plan.

01

Listen.

Hit Start meeting in the topnav. Vizor transcribes on-device, highlighting the sentence the moment it carries a resourcing decision — a reassignment, a due date, a PTO call.

The transcript writes itself.

Transcript · 03:12
live

… okay so Andre is at 110% next week.

We can't leave him on this. Let's move Brand guidelines to Hay for w/o May 25 and push Section layouts a week.

Sandra, you said Friday was your PTO — got it.

010203
02

Propose.

Every 30 seconds, Vizor stages structured cards from the conversation — each one carrying the sentence that triggered it. Reassign, schedule, defer. Propose-only; nothing changes until you click.

One sentence becomes a card.

Reassignnew · 03:14

Move Brand guidelines from Andre to Hay
w/o May 25

“let's move Brand guidelines to Hay for w/o May 25”
ApproveEditDismiss

Propose-only. Nothing on the planner changes until someone clicks.

010203
03

Plan.

Approve the card. The chip lands on the row, the percentages re-tint, the team sees it on the screen mid-sentence. The meeting ends with a plan, not a doc.

The board updates itself.

Planner · w/o May 25
live
Andre
freed
80%
Hay
Brand guidelines3d
60%
Warren
Site refresh
95%
Sandra
PTO Fri
60%

One click, two cells changed. The room sees it mid-sentence.

010203
Watch it

One chip moves.
Watch the math.

The chips are the atoms the AI moves for you in a meeting. Every cell is one person × one week. 1d = 20% of a 5-day week.

Why the numbers hold up

The percentages aren't guesses.

Every capacity number reflects standing meetings, PTO, partial weeks, and stakeholder review baselines. So when the AI proposes a change, it's reading from this ledger — not guessing.

Hay · w/o May 18
Effective capacity
Default capacity5d
− Standing meetings (Mon/Wed)− 1d
− PTO (Fri off)− 1d
Effective capacity3d
This week's load
Email refresh2d
Launch copy1d+ 2d Legal review (your baseline)
Load this week3d / 3d→ 100%
Three sources of precision: standing meetings shave overhead off the week, PTO and partial weeks are first-class, and review baselines tell the planner that a 1d task with a 2d reviewer is really a 3d calendar slip.
Feature — Capacity alertsDon't get surprised

Catch over-allocation before it ships pain.

Totals turn amber at 80% and red over 100%. The right-rail heatmap shows the same signal across every upcoming week, so you spot the cliff before you walk off it.

PTO and partial weeks are first-class — drop Hay to 3d for a Friday off and her totals re-colour across the quarter. Mid meeting, just say it: “Hay's out Friday” becomes a capacity proposal.

Quarter heatmap
12 weeks
Hay
Andre
Warren
Sandra
Headroom · < 80% · room for moreAt capacity · 80–100% · full, not overOver capacity · > 100% · needs a split or pushPTO · removed from capacity

How PTO counts: Sandra · w/o May 25 has 2 days PTO — Vizor subtracts that from her 5-day week, so 3d of work fills her remaining 3d of capacity and her cell reads 100% (not 60%). Percentages always reflect what's actually plannable.

In Asana
Capacity Planning is gated behind Enterprise & Enterprise+, and even then it's a single weekly capacity number per person. PTO and partial weeks live somewhere else entirely.
In Vizor
Per-week availability is built into the grid for everyone, on every plan. No tier, no second tool.
Waiting on
baselines
Stakeholder feedback
5d / 2d
Legal review (launch copy)
2d / 2d
Final approval (homepage)
3d / 1d
in reviewfrees the assignee
The chip dims and the row total drops; the stopwatch starts against your reviewer baseline.
Feature — Review trackingReviews are where projects slip

Track review rounds without losing the person.

Toggle in review on a task. The chip dims and frees the assignee's capacity so they can pick up other work — meanwhile a stopwatch starts on the wait, measured against your baseline for that reviewer type.

The Waiting On rail tracks actual elapsed days vs. baseline, so “stakeholder feedback usually takes 2 days, this one's been parked 5” becomes a coloured bar instead of a Slack thread.

Privacy by design

Listening, without leaving the room.

Vizor was built so the meeting can be live and confidential at the same time. Three defaults, on for everyone.

Audio never leaves the device

Speech-to-text runs in the browser. Vizor only ever sees the transcript text — and only the slice your team just discussed.

Bring your own Claude key

The workspace stores an encrypted Anthropic key. Meeting analysis routes through your account, not ours. You see the bill. You can revoke any time.

Nothing changes without a click

Every AI suggestion is propose-only. Reassignments, due dates, capacity calls — they stage as cards. Your team approves what lands on the board.

Where Vizor lives

Built for the resourcing meeting.

Open Vizor in front of the team. Hit Start meeting. The conversation drives the planner — “Andre's already at 110% next week” stops being a thing someone scribbles in a doc and becomes a proposal card with the sentence still warm.

The meeting ends with a plan, not a doc.

The split

Vizor owns the planning. Asana owns the doing.

Partner, not replacement. Each tool does what it's best at.

Vizor owns
  • The conversation that happens in the resourcing meeting
  • AI proposals from the live transcript, with citations
  • Per-week capacity heatmap across the team
  • PTO & partial-week availability, no plan tier
  • Review buffers with baseline-tracked wait
  • “In review” frees the assignee for other work
Asana owns
  • Day-to-day task execution
  • Comments, sub-tasks, files, mentions
  • Approvals workflow & status fields
  • Project sections, custom fields, automations
  • The single source of truth for “is it done?”
Your first standup with Vizor

Here's what it looks like.

Five steps. About sixty seconds end to end — same flow for the weekly resourcing meeting, just a longer call.

  1. step 1
    Pick a person
    Click anyone on your team. Their week-by-week load opens on the right.
  2. step 2
    Start a meeting
    Hit Start meeting. Vizor listens and stages proposals as the conversation moves.
  3. step 3
    Approve a card
    One click moves the chip on the planner. The team sees it live.
  4. step 4
    Park a review
    Toggle in review — capacity frees up, the wait is timed against your baseline.
  5. step 5
    Push to Asana
    When the meeting ends, send the week's plan to your board.
Why I built this

I've dealt with this exact pain at four-plus workplaces now — the planning meeting that never quite makes it onto the board, the resourcing call that lives in someone's notes.

So I built Vizor to do my own planning and team assignments in a way that's more seamless and hands-off — the meeting drives the board instead of the other way around. It made my weeks calmer, and now I want to share it with you.

— Warren, Creator
How it works

Free to use. You bring two things.

Vizor itself is free while it's in private beta — you get in with an invite code. The two connections below are optional, and both stay under your control.

Bring your own Claude key

Paste an Anthropic API key once, in Settings. It's stored encrypted on your workspace and it's what powers the live, AI parts of Vizor:

  • Meeting Mode — hit Start meeting and Vizor turns the conversation into proposal cards in real time.
  • Voice control — “move Brand guidelines to Hay next week” becomes a staged change you approve.
  • Daily digest — a plain-language summary of what shifted and what's at risk.

Analysis routes through your Anthropic account, so you see the usage and the bill — not us. Revoke the key any time and the AI features simply switch off. No key needed to plan by hand.

Connect Asana

Link a workspace in Settings and Vizor and Asana stay in step, automatically:

  • Approve a move in a meeting and the reassignment, owner, and due date push to your Asana board — no copy-paste afterward.
  • Your existing tasks and projects map onto the planner grid, so the plan reflects the work that already exists.
  • Sync happens on change, in the background — the planner header shows Synced once it's connected.

Vizor owns the planning conversation; Asana stays the source of truth for “is it done?”. Skip it entirely and Vizor still works as a standalone planner.

Nothing changes without a click. Every AI suggestion is propose-only until someone on your team approves it.

The team read

See who's overbooked at a glance.

The planner is where you move work; the Overview is where you read it. One donut per person — who's on what this week, split by project, against their real capacity. It never left Vizor; the meeting co-pilot was built on top of it.

AN
Andre
Design
100%
5d
of 5d
  • Website relaunch3d
  • Pricing page2d
HA
Hay
Copy
75%
3d
of 4d
  • Q3 campaign2d
  • Website relaunch1d
WA
Warren
Motion
120%
6d
of 5d
  • Launch films3d
  • Brand system2d
  • Product UI1d
SA
Sandra
Brand
40%
2d
of 5d
  • Brand system2d

Live in every workspace under Overview.

See the full read

Open Vizor before your next standup.

Approve your first AI-suggested resourcing move in 60 seconds. Free to use — just bring your own Claude key.